Administrative Assistant needed for UK based charity
Category: Job Finding
Publish date: 05/01/2021
Administrative Assistant for UK based charity, providing professional assistance for the well-being of the Veteran and their family - based in Newark on Trent.
Salary - £20,500
This role, based in the headquarters office in Newark-on-Trent, requires efficient and comprehensive Administrative Assistant and secretarial duties. This will include working closely with the Executive Assistant and other headquarters staff and taking meeting minutes as required. Efficiency is required in maintaining records, databases, filing systems and preparing correspondence for the Lead Managers. This role also includes being the first point of contact for people telephoning Care after Combat, therefore an excellent telephone manner is essential as well as the ability to manage and respond appropriately to enquiries. The role also involves meeting and greeting visitors.
Duties will include and not be limited to:
- Close working with the Executive Assistant (EA), Lead Managers (LMs) and wider Care after Combat team, providing administration support
- Will need to develop an in-depth knowledge of Care after Combat’s personnel structure
- Will need to develop an in-depth knowledge of Care after Combat’s aims and objectives
- Update of given information from LMs, and input into a working database
- Responsible, as directed by the EA, for all aspects of secretarial and administrative support for Care after Combat.
- Effective communication, liaising with all Care after Combat staff, voluntary mentors, veterans in receipt of Care after Combat services, HMP prison staff, and external contacts
- Responsible for travel arrangements and accommodation
- Organising and maintaining diaries for the LMs
- Dealing with telephone, email and written correspondence on behalf of the LMs
- Organising and attending meetings ensuring the relevant LMs prepared for meetings
- Maintain position of integrity, appreciating the need for confidentiality when dealing with people and issues appertaining to this post
- Maintain a filing system compatible with Care after Combat organisation and GDPR
- DBS administration – manage applications, ID verification and submissions, collate, check and file certificates
- Represent Care after Combat as required and always work in line with our aims, values and plans.
- Other duties as may be assigned by the EA and / or LMs
- Care after Combat takes the safety of its staff and volunteers seriously. A full enhanced DBS check is required.
We’ve partnered with Career Transition Partnership to provide you with this exciting opportunity, so please apply via CTP’s online job board, RightJob, by clicking here.